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Co-designing requirements across government

As the functional lead for data, the Government Chief Data Steward (GCDS) is working across government to co-design, develop, and implement short data content requirements, tapping into specialised expertise.

Every 90 days representatives from all government organisations (the community of practice) are invited to a workshop to identify new requirements that need to be developed.

Stats NZ then works with subject matter experts from organisations to create short-form requirements. Where possible, existing standards that work well for a particular sector will be used as the basis for an all-of-government requirement.

Co-design process

A 6-stage process ensures requirements are, and remain, fit for purpose.

  1. Identify – the cross-government community of practice (CoP) identifies new data content requirements that need to be developed.
  2. Draft – working groups from the CoP draft the data content requirements.
  3. Review – the Challenge Review Committee ensures each data content requirement makes sense and is easy to use.
  4. Approve – the Approval Board reviews the process that has taken place, and endorses each data content requirement.
  5. Mandate – the GCDS signs off approved requirements and makes them freely available on
  6. Support and monitor – Stats NZ works with government organisations to support their implementation of the requirements. An on-going support and maintenance programme ensures requirements remain fit for purpose.

Identifying and drafting requirements

Reviewing, approving, and mandating requirements

Guiding principles

To be eligible for implementation, new requirements must meet 5 guiding principles:

  • Quality – supports the collection of consistently high-quality data.
  • One size fits all – has wide application and suitability.
  • Alignment to base standard – aligns to related base standards or guidance.
  • Easy to follow – is easy to follow and comprehend.
  • Fit for purpose – summarises the features needed to collect the data.

Contact us

If you would like to know more, please email


Last updated 30 April 2020